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Avoid This Payroll Tax Nightmare

Written by nevegroup on . Posted in Blog.

Don’t let this happen to you.

Here’s what happened to Mr. Kazmi. First, a little background.

Urgent Care Center Inc., an Illinois corporation, employed Mr. Kazmi as a part-time hourly bookkeeper.

  • He had no ownership interest in Urgent Care.
  • He was not an officer of Urgent Care.
  • His name was not on any of Urgent Care’s bank accounts.
  • He did not have check-signing authority for Urgent Care or any power to make payments on behalf of Urgent Care.

At all times, Mr. Kazmi worked under the authority and direction of Dr. Senno, the sole owner of Urgent Care, an S corporation.

Problem

Urgent Care did not pay its payroll taxes. The IRS claimed that Mr. Kazmi was a responsible person—meaning that he was now on the hook for the unpaid taxes and the 100 percent trust fund penalty. Mr. Kazmi’s amount at risk: $10,375.

He took his case to court, where we pick up his story.

IRS Interview

In this case, the record before the court included IRS Form 4180, “Report of Interview with Individual Relative to Trust Fund Recovery Penalty or Personal Liability for Excise Taxes.”

During that interview with the IRS revenue officer, Mr. Kazmi described his job title as “bookkeeper” and his duties as “to take care of payroll.” On the form, he indicated the following:

  • He did not determine financial policy for Urgent Care.
  • He did not authorize payments of bills or to creditors.
  • He did not authorize payroll.

During the interview, he indicated that he was authorized to transmit payroll tax returns and make federal tax deposits. He was also aware that Urgent Care did not remit the employees’ withheld taxes.

So here we have the part-time, hourly paid bookkeeper who could not sign a check or authorize payments with $10,375 of payroll tax trouble—attributable entirely to Dr. Senno.

Missed Opportunity

The IRS sent by certified mail IRS Letter 1153 to Mr. Kazmi. He signed the postal service form signifying he had received the letter.

Letter 1153 set forth that the IRS considered Mr. Kazmi a person responsible for the unpaid payroll tax and subject to the 100 percent trust fund penalty—the $10,375. Mr. Kazmi had 60 days to challenge by submitting a written appeal. He did not.

Result

The court ruled that Mr. Kazmi had to pay $10,375 (Mohammad A. Kazmi v Commr., T.C. Memo. 2022-13).

But you can see in this opinion that the court does not rule that Mr. Kazmi was a responsible person. Instead, the court ruled that the IRS did its job correctly and that Mr. Kazmi owes the money because he failed to respond to Letter 1153.

Key point. Had Mr. Kazmi responded to Letter 1153, the IRS likely would not have considered him a responsible person based on his facts and circumstances.

Takeaways

Do not work for or deal with taxpayers who do not remit the payroll taxes to the government. What happened to Mr. Kazmi could happen to you.

By all accounts, you know that Mr. Kazmi is a victim of Dr. Senno’s failure to pay the payroll taxes. He’s pretty much an innocent bystander—but despite his innocence, he is now out of pocket $10,375.

Think about this: How many part-time bookkeeping hours will it take for Mr. Kazmi to pay $10,375 to the IRS? And keep in mind that the $10,375 is not tax-deductible.

One final thought: Don’t ignore IRS notices.